ACCIS General Membership Meeting @ NACAC 2008

ACCIS General Membership Meeting

NACAC Conference
Seattle, Washington
9/25/08
10:30 am – 12:00 pm
Grand Hyatt Seattle
 
I. Introduction/Welcome – Marty Elkins
        March 1, 2007 incorporated – 501(C) (3) status soon
        This is first General Membership Meeting
        Why ACCIS and benefits of membership
 
II. Summary of work from March, 2007 to September, 2008
        Presence at many major events thus far
                        NACAC, College Board, SACAC, NYSACAC, NEACAC, NAIS, Summer Institute
        Articles published-- Education Week on-line
        Podcast-- Naviance
        Web page: www.accisnet.org
        Founders group established
        Board of Directors established
                        Elected by a vote of the members, August 29, 2008
 
III. Executive Director and Executive Committee Reports
        A. Financial Report – Dave Bonner
                        Summer Institute netted about $18,000
                        $116, 000 in money market
                        $10, 000 in bank account
                        90 General Members
                        43 Founding Members
                        Looking at financial planning for future –short term, long-term, strategic – example :  connecting
                        with TIAA-CREF to manage creation of an endowment
 
        B. Summer Institutes - Betsy Dolan, Darnell Heywood, Burke Rogers, Maria Morales Kent
                        1. 2008 Institute
                        Examples of issues addressed
                        Educating both new and veteran counselors
                        Travel from host Kenyon College to College of Wooster
                        Bus tour after Institute to Ohio Wesleyan and Denison
                        Social activities
                        Evaluation survey results re: improvements for future
                             more consistent housing arrangements
                             more structured sessions with each other
 
                        2. 2009 Institute
                        Location will be Colorado College
                        Mark Hatch appeared and offered a pre-welcome to the college
                        Date:  June 14-June 17, 2009
                        Anticipating college tours to be part of the programming
 
                        3. Statements about ACCIS sharing with/helping others - Marty Elkins
                                        Sharing expertise
                                        Articles, assisting schools in area, conferences
 
IV. Program Report – Burke Rogers
        Thanks to John Carpenter and Rod Skinner for getting started with programming
        Get own name/school’s name/ACCIS name out there
        Institute and sharing with each other
        ACCIS members on panels at this NACAC
        Encouragement to get involved
                        Stuart Oremus from EC in charge of a calendar of events
                                        To include proposal submission deadlines
                        Need a leader to collect proposals
                                        Proposals need to be approved by ACCIS
 
V. Communications Report – Chris Teare and Marty Elkins
        A. General considerations:
        Get word out about ACCIS – word of mouth – explain ACCIS
        Put ACCIS on own email signature line, School Profile
        ACCIS members wrote up each session at Institute
        Write up and photo or two would like to have from NACAC sessions taking place in Seattle
        If media contacts, let Chris know
        Need help – drafting, editing, posting – already have some volunteers, from Institute
 
        B. Website: www.accisnet.org
        Go to website – many resources there
        Matt DeGreeff not able to be here – works on website with web consultant
        If member school, receive a log in for all in school
        List serve – Forum up and running
                        Ability to post questions and have discussions without clogging up email
                        Can access a summary of responses, compiled by Matt D
                        Can access individual responses
 
VI. Research Report – Eric Monheim
        Request for help/involvement
        Working on guidelines
        Want models that are being used effectively in schools
        Best practices – how schools handle certain issues
                        Board Report models
                        How define success in college counseling departments
                                        Nationwide look – searchable by school type
                        Alumni survey templates
        Coordinating with ACCIS web folks
 
VII. New Board Members and Executive Committee changes – Marty Elkins
        A. Some changes in Bylaws already
                        Built in flexibility as a start up
 
        B. Needed a Board sooner rather than later – elected this summer
                        Core of Board – college counselors
                                        2 from Founding Schools and 3 from General Membership
                                        Search will continue so we can elect other Board members
                                                        Legal, business, fundraising, development expertise
                        Introduction of Board members
                                        Marcia Hunt (Pine Crest School), Hector Martinez (Webb School),
                                        Bruce Hunter (Rowland Hall-St. Mark’s School), Rhody Davis (Viewpoint School)
                                        Carl Ahlgren, Gilman School)
 
        C. Changes in Executive Committee
                        Burke Rogers was elected as new Program Chair and previous Co-Chairs stepped down
                        Streamlining of structure with four heads:
                                        Chris Teare – Communications
                                        Eric Monheim – Organizational Advancement
                                        Burke Rogers – Program
                                        Betsy Dolan – Founding Schools
 
VIII. Special Programming Initiatives—Betsy Dolan
        A. Out reach core team from Founding Schools creating guidelines
                        Service program – Boys and Girls Clubs throughout America
                        Mentor program
 
IX. Bylaws – Ali Bhanji
        Working with committee members
        Highlighted recently approved Bylaws amendments
 
X. Membership – Marty Elkins
        Invoices going out
        Need to increase membership
        Suggest that each member contact 5-10 people at other schools and encourage joining ACCIS
 
Meeting adjourned, 12:00 pm, PCT
 
  
Respectfully submitted,
 
 
Stuart Oremus
Interim Secretary of ACCIS